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Statute

 

CHAPTER 1 - General Rules

(Establishment)

Article 1

The Asian Sport for All Association (ASFAA, hereinafter referred to as "the Association") is a non-profit organization which pursues public welfare in the field of Sport for All. ASFAA is independent in its activities however recognizes TAFISA as its umbrella organization. ASFAA actively supports the official TAFISA programs.

Article 2

The headquarters of the Association shall be located in the city in which its President resides.

(Objective)

Article 3

The objective of the Association is the promotion of Sport for All through the cooperation of organizations, public and private institutions throughout Asia.

(Activities)

Article 4

The Association conducts the following activities in order to achieve the objectives stated in the preceding Article.
(1) Promotion of Sport for All and physical activity in Asia.
(2) An ASFAA General Assembly shall be held every other year.
(3) Holding a Congress, if possible, wherever there is a General Assembly.
(4) Promotion and coordination of International Challenge Day in Asia .
(5) Promotion and coordination of International Walking Day and traditional sports festivals in Asia.
(6) Promotion of traditional culture, games, and sports in the region with the cooperation of related organizations.
(7) Exchange of information and related materials.
(8) Support for developing countries.
(9) Cooperation with other international organizations related to Sport for All.
(10) Any other program the Board decides upon.

 

CHAPTER 2 - Membership

(Membership)

Article 5

1. The members shall be governmental organizations, private associations, or foundations which promote Sport for All in Asia.
2. To join the Association, an application for membership must be submitted to the President or Secretary General and approved by the Board.

 

CHAPTER 3 - Funds and Accounting

(Assets and Membership Fees)

Article 6

The assets of the Association may be used only to achieve the objectives of the Association.

Article 7

The assets of the Association are as follows:
(1) Membership fees from members
(2) Aid from national and international organizations
(3) Donations from supporters
(4) Income from license contracts
(5) Income from acquired real estate and movable property

(Membership Fees)

Article 8

1. Members must pay the membership fee, which is decided separately through deliberation in the General Assembly, by the time of the General Assembly.
2. Only members who have paid their annual current membership fees are eligible to vote.
3. Members shall pay the annual membership fee of US$ 200 to keep their membership active.
4. Members who have not paid the membership fees for one year will be notified and shall lose their membership through deliberation in the General Assembly if the membership fees are not settled for two years.

(Management of Assets)

Article 9

The assets of the Association shall be managed by the Board of Directors.

(Accounting Year)

Article 10

The fiscal year for accounting shall be from the first day of January of each year to the last day of December of the same year.

(Activity Plans and Cash Budget)

Article 11

The President, Secretary General, and Treasurer shall prepare an activity plan and a cash budget corresponding to the activity plan before the beginning of each fiscal year and submit this for approval of the Board of Directors at the first meeting of the year.

(Activity Report and Settlement of Accounts)

Article 12

1. The President, Secretary General and Treasurer shall prepare an activity report and statement of the settlement of accounts for the activities after the end of each fiscal year and shall obtain the approval of Board of Directors.
2. The books of accounts can be independently audited each year.
3. The Board of Directors can appoint either a public auditor or appoint two members from the ASFAA membership.

 

CHAPTER 4 -General Assembly

(General Assembly)

Article 13

1. The General Assembly shall be the highest authority of the Association, including ordinary and extraordinary General Assemblies.
2. The General Assembly shall be chaired by the President, Vice-President or Secretary General appointed in advance by the President.

Article 14

In principle, the location of an ordinary General Assembly shall be decided in the General Assembly before it, and a General Assembly shall be held if the Board of Directors decides to do so, or there is a request from at least one third of the members indicating a matter which should be brought before a General Assembly.

(Quorum and Resolutions)

Article 15

1. The General Assembly shall not be able to open discussion or make resolutions unless at least one third of the members of the Association are present.
2. Resolutions of the General Assembly shall require a majority of the votes of the members who are present. Ties shall be resolved by the vote of the chairman.

(Notification of General Assembly and Minutes)

Article 16

1. The Secretary General shall send a notification of the General Assembly to the members of the Association at least two months before the scheduled date of the General Assembly.
2. The Secretary General shall send a copy of the minutes of the General Assembly to any member who requests one.

(Matters for Discussion)

Article 17

The following matters can be discussed at the General Assembly:
(1) General Policy to achieve the objectives of the Association.
(2) Approval of new members and approval of loss of membership.
(3) Decision of locations for the General Assembly, Board of Directors' meetings, Congresses, and game festivals and traditional sports festivals in Asia .
(4) Acceptance of the report of the Board of Directors' meeting.
(5) Election of the President and directors.
(6) Decision of membership fees.
(7) Revision of the statutes.
(8) Discussion of the Association.
(9) Report of coming activities and events.


(Voting right)

Article 18

Each active financial member or its representative in attendance has the right to cast one vote in elections and the decision of resolutions. Only members who have paid their annual current membership fees are eligible to vote.


CHAPTER 5 Executive and Board of Directors


(Candidates for President and Directors)

Article 19

1. Candidates for President and Directors must be individuals who are recommended by his/her belonging organizations.
2. The candidates for election as President and Directors shall self-nominate to the Secretary General by at least two months before the General Assembly in which the election will be held.
3. The Secretary General must disclose a list of eligible candidates to all members by at least one month before the General Assembly in which the election will be held.


(President)

Article 20

1. The President shall be elected from among the members in an election at the General Assembly. The term of office shall be four years and can be renewed.
2. The President will chair the General Assemblies and Board of Directors' meetings.


(Directors)

Article 21

1. The Directors shall be elected from among the members in an election at the General Assembly. The term of office shall be four years and can be renewed.
2. The number of Directors shall be ten.


(Board of Directors)

Article 22

The Board of Directors of the Association shall be composed of a President and ten directors. It is desirable that at least two women be on the board.


(Election of Executives, etc.)

Article 23

The Board of Directors shall elect the following executives from among the directors.
(1) two Vice-Presidents
(2) one Secretary General
(3) one Treasurer


(Director to fill a vacancy)

Article 24

1. In the case that a director dies, resigns, membership default or otherwise leaves the Association, The Board of Directors may appoint a substitute director.
2. The term of office of the substituted director elected to fill a vacancy shall be until the closing of the next General Assembly.


(Matters for Discussion and Minutes)

Article 25

1. The Secretary General shall submit matters for deliberation by two months before the scheduled date of the Board of Directors' meeting. Also, the Secretary General shall prepare agenda and minutes of the Board of Directors' meeting and obtain approval at the next Board of Directors' meeting.
2. A copy of the minutes shall be sent to any member who requested one.


(Responsibility of the Board of Directors)

Article 26

The responsibility of the Board of Directors shall carry out the policies established by the General Assembly.


(Board of Directors' Meetings)

Article 27

1. A Board of Directors' meeting shall be held each time there is a General Assembly and whenever the President or the Board of Directors deems it necessary.
2. The Board of Directors' meeting shall be chaired by the President, a Vice-President or a Secretary General appointed in advance by the President.

Article 28

1. Unless at least one third of its members are present, the Board of Directors meeting may not open the agenda and make resolutions.
2. Matters on the agenda of the Board of Directors shall be decided by a majority of attending members, including the chairperson. In the case of equal numbers of supporting and opposing votes, the chairperson shall decide the matter.


CHAPTER 6 - Secretariat


(Secretariat)

Article 29

1. A secretariat shall be established at the headquarters of the Association.
2. The secretariat shall receive instructions from the President and the Secretary General and shall handle the business of the Association.


(Manager)
Article 30

1. A manager may be established at the secretariat by the resolution of the Board of Directors. 2. The manager shall attend the General Assemblies and the Board of Directors' meetings with no voting rights. The duties of the manager shall include operation of the resolutions.


CHAPTER 7 - Other


(Revision of the Statues)

Article 31

Proposed revisions of the statutes must be approved by at least two thirds of the members in attendance at a General Assembly which is attended by at least one thirds the members of the Association. Proposed statute revisions must be submitted to all members at least two months in advance.


Article 32

Revisions of the statutes shall take force immediately upon their approval at a General Assembly.


(Special Authority)

Article 33

The President and / or Secretary General shall have the right to represent the Association when a signature representing the Association is necessary for resolutions and the like. All such actions shall be reported at the next meeting of the Board of Directors and approval shall be obtained.


(Expulsion of Members)

Article 34

1. The expulsion of members may be proceeded when (1) a member does not pay the membership fee for 2 years or (2) a member engages in actions that damage the reputation or functionaries of the Association.
2. A committee consists of the President, Vice President and Secretary General is entitled to suspend the member immediately from the organization for one year. The membership will be discussed and one of the following decisions will be made at the Board of Directors meeting:
(i) to continue the suspension
(ii) to cancel the suspension
(iii) to propose the expulsion of members
3. A two-thirds majority of the directors at a Board of Directors' meeting which is attended by at least two thirds of the directors may propose to the General Assembly that a member be expelled for conduct unbecoming to a member.


(Dissolution)

Article 35

The Association may be dissolved at least two thirds of the attending members at a General Assembly which is attended by at least one thirds the members. At least three months advance notice must be given for a General Assembly for this purpose.


Article 36

If the Association is dissolved, its assets shall be liquidated and any remaining assets shall be donated to UNESCO. Two liquidators shall be appointed by the General Assembly for this purpose.


(Effectuation of the Statutes)

Article 37

These completely revised statutes shall be adopted at the General Assembly held in Macao, China on March 15, 2024 and shall take force immediately.

 

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